Report writing

 What is Report Writing?

Report Writing – A report is a written account of something that one has observed, heard, done, or investigated. It is a systematic and well-organized presentation of facts and findings of an event that has already taken place somewhere.

Reports are used as a form of written assessment to find out what you have learned from your reading, research, or experience and to give you the experience of an important skill that is widely used in the workplace.

Report Writing Format

Report Writing Format – Generally, two types of reports are asked in English paper, namely, newspaper report or a magazine report. A newspaper report is the one which is published in a newspaper and magazine report is generally written for a school magazine. 

Magazine Report Format

Heading– A descriptive title that is expressive of the contents of the report.

By line- Name of the person writing the report. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.

The opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief guest.

The account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required.

Conclusion– This will include a description of how the event ended. It may include quote excerpts from the Chief Guest’s speech or how did the event wind up.

Newspaper Report Format

Headline- A descriptive title that is expressive of the contents of the report.

By line- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.

Place and date of reporting- It is generally not mentioned in a magazine report separately, but here, it is.

Opening paragraph- It includes the expansion of the headline. It needs to be short as it is a general overview of the report.

The account of the event in detail- It is generally written in two parts: First, complete account of what happened in its chronological sequence (preferably) and second, the witness remarks.

Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph.

Report Writing Format | Magazine and Newspaper Report Writing 

Tips to attempt a question on report writing

Here are a few valuable tips for you to attempt the class 12 English writing skills – report writing question in a better way-

• Make sure you use language which is suitable for the audience you are addressing. The usage of complex vocabulary for addressing children is not advisable.
• Make sure you write in paragraphs.
• Practice previous year question papers.
• Read as many samples as you can. It will give you an idea as to how they are actually written.
• Read the question at least twice and highlight the important information. It is very important to understand the question and read between the lines. Albert Einstein once said,

 "If you can’t explain it simply, you didn’t understand it well enough."

1. Plan before you pen. Just make a list of all your important points on the rough sheet (last sheet of your answer booklet) so that you do not forget relevant points while writing. This also helps you in maintaining a sequence, which is very important.
2. The presentation is very important.
3. Make sure you double-check for grammatical accuracy and spellings. They carry marks.
4. Leave an adequate number of lines between paragraphs to make it look clean.
5. Underlining the main points is very important. But it is advised to do it after finishing your exam. Use a pencil and scale for underlining.
6. Make small sentences. It restricts the scope of grammatical inaccuracies.

Format , Newspaper report-

Format, Magazine Report-

Report Writing Class 12 Format, Example-

Question- Your school organised an exhibition-cum-sale of the items prepared under Work Experience Certificate by your school students. There was an overwhelming response from the public. Prepare a report in 100-125 words for a local daily. You are the Coordinator, S.U.P.W. activities, Nita School, Gurgaon. 

Answer-

3rd Aug. 20xx, Gurgaon. Our school organised an exhibition-cum-sale of items prepared under Work Experience by our students on the 31st of July in the school lawns. It was heartening to see the overwhelming response our endeavour got from not only the parents but also from the general public who showed a lot of interest in the items made by the students. A wide array of items such as candles, greeting cards, jewellery boxes, wooden handicrafts had been prepared by talented students.

The students were really encouraged by the positive feedback they got from everyone present. Our principal too was personally present there all the time interacting with everyone. He appreciated the students’ hard work and creativity and announced that the money collected from the sale of items would be donated to an old-age home in the vicinity of our school. Our principal also decided that such initiatives would be taken up by our school more frequently to motivate the creative students and to help a noble cause.